DAPIN is a team committed to excellence and innovation in the Oil & Gas / Energy sector! With 96.5% of our staff expressing high satisfaction in being part of this family, we are currently seeking a Project Assistant for our offices located in Sines, Portugal.
Requirements:
- 3 years as an administrative assistant or administrator.
- Higher-level training in Administration / Diploma.
- Advanced Office Package and Databases
- Spanish, English (C1) , Portuguese.
Location:
- Onsite - Sines, Portugal.
Principal duties
- Analyze and control all technical documentation related to the department and project activities within the contractual requirements and company procedures (including confidentiality).
- Assist the on-site client. Print and prepare documentation for team and client meetings.
- Manage the project’s administrative documentation, letters, meeting minutes, etc.
- Gather information for reports.
- Assist Project Managers and Engineers as needed. High proactivity and focus on problem-solving with room reservations, etc. Book internal office rooms, and reserve rooms in hotels if necessary.
- Upload and download documentation to/from the database.
- Maintain and organize all QC documentation, including inspection reports, test certificates, and NCR logs.
- Assist in preparing and updating quality records in accordance with project and client requirements.
- Track and monitor inspection schedules and ensure timely submission of reports.
- Support QC Inspectors and Supervisors with data entry and document control.
- Coordinate with site teams to collect and verify quality-related information.
- Ensure compliance with company and regulatory quality standards.
- Prepare daily, weekly, and monthly QC status reports for management.
- Manage electronic and hard-copy filing systems for quality documentation.
Why join DAPIN?
- You will be part of a global community of professionals passionate about engineering, innovation, and large-scale change. We are united by a shared vision: building a better future through technology, expertise, and engineering excellence.
- We offer the stability and reach of a company with an international vision and scale, balanced with the warmth and constant support of a close-knit, accessible local team.
- At DAPIN, you will collaborate on cutting-edge initiatives alongside industry leaders. You will have the opportunity to tackle advanced technological challenges where your talent will be key to creating a lasting impact.
What we offer
Every employee has the opportunity to witness the direct impact of their work.
Global Mobility Support
Professional Development
Organizational Integration